Announcements

Virtual Audit Guidance-View Here

NEXT MEETING INFORMATION

Next General Membership Meeting

TBD

AWARDS APPLICATIONS

Certificate of Excellence Application

For those that may be new to PTA, the Certificate of Excellence is an annual award we award to local units that apply and meet certain application requirements such as attending HCC PTA general membership meetings, keeping minutes and treasurers reports, paying HCC PTA dues, and more.

*PLEASE NOTE THIS YEAR WE ARE MAKING THE CERTIFICATE OF EXCELLENCE APPLICATON MANDATORY as it is so easy to achieve!*

We will send out periodic reminders throughout the year so you can achieve all requirements.

Application link is below. Submission deadline is April 14, 2023.

https://bit.ly/3vEgsvj

Volunteer of the Year

This award is given to outstanding PTA volunteers in our schools and community. Know of an outstanding volunteer?

Nominate them today!

Application(s) link is below. One is a fillable form and the other is a printable form that can be scanned.

Submission deadline is March 1, 2023.

APPLICATION LINK

VIRGINIA PTA ANNUAL MEETING

May 19-20, 2023

REGISTRATION LINK

MEMBERSHIP NEWS

1) PAY YOUR MEMBERSHIP DUES MONTHLY!

Please be sure to pay your PTA membership dues and upload membership lists.

2 ways to do this:

a)Memberhub (Easiest and preferred way!)

Easiest way to pay is by Memberhub under the Membership tab.

Instructions here.

If you need to import your PTA members to Memberhub, please find instructions to do so here.

b) Mail dues payment and membership list to Virginia PTA State Office. DUES INVOICE

2) MEMBERHUB GIVEBACKS

Givebacks is a Memberhub program that allows for your PTA members and supporters (backers) to purchase from online and in person vendors and donate up to 1% of their purchase to your PTA. There are also cash back options for certain vendors as well.

*GIVEBACKS INFORMATION

*Book an Appointment with a Givebacks Expert

Compliance Reminders

990 Filing- 8/1/22

Insurance Filing-10/1/22, June 15th next year.

Be sure when you are budgeting to make sure you budget for two insurance payments since the payment date will be June 15th next year. Contact your insurance company to notify them to prorate your insurance from current to June 15, 2023, then renew the policy.

New PTA Officer?

These are a great way to get familiar with Memberhub and all the functions such as paying membership dues, logging in members, setting up fundraisiers, newsletters, etc.

MEMBERHUB WORKSHOPS

BYLAWS/ORGANIZATIONAL STRUCTURE FORM REMINDERS

The Organizational Structure Form. There is one additional form to complete for your local unit records - Standards of Affiliation Agreement Form (SOA) - this will ensure that you can find your requirements for "good standing" all in one place. We also have SOA FAQs for you as well.

.For any immediate questions, please send them to bylaws@vapta.org.

Your local unit will only have to submit changes to your Organizational Structure Form if there are changes (say your unit voted on changes to meeting dates, officer positions, etc)

You would submit any changes on your form through Memberhub by using the Compliance Tab> Enter State Submission.

VIRTUAL TOOLKIT

We have created a toolkit to help you engage all families but particularly OWL families to stay connected with your PTA! Click the link below-

https://bit.ly/31DfeSd