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NEXT MEETING INFORMATION
Next General Membership Meeting
Wednesday October 30, 2024 6:30 pm
Cold Harbor Elementary School Cafeteria
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HCC PTA Dues Payment Reminder
Deadline: November 1, 2024
Please be sure to pay your HCC PTA dues payment to us either by check/invoice or online!
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​Resources​
HCC PTA Nominations & Recruitment Toolkit
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Compliance Reminders
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1) Financial Review Form and Reminders
Start getting your documents ready now for your unit's summer financial review/audit!
Who can complete the financial review for your unit? (Virginia PTA)
Your Financial Review can be completed by:
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A Financial Review Committee of at least 3 non-authorized signers appointed by your Executive Board OR,
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Participate in a Financial Review Swap hosted by your Council PTA OR,
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Swap books with a neighboring PTA.
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2) Compliance 2024-2025
Beginning August 1, 2024, be sure to upload all compliance documents and pay first round of membership dues to ensure compliance and received your Standards of Affiliation letter!
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Upload confirmation of "ACCEPTED" filing of 990 Postcard or 990 EZ by IRS into Givebacks (formerly Memberhub)
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Insurance-Be sure to upload the insurance certificate.
How to Upload These Documents
On your Givebacks Dashboard, go to Compliance>Enter Compliance Submissions.
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Once ALL Compliance documents and first dues payment has been uploaded, an SOA letter will be uploaded to your SOA Letter section in Givebacks by Virginia PTA.
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3) Other Helpful Compliance Links
Here are a few helpful links if you need an extension to upload your 990 or resubmit a compliance document (once it has been approved by Virginia PTA)
1) 990 Submission Due Date Extension: https://forms.office.com/r/S00zkb8JUg 2) Request
2) Compliance Document Rejection to enable re-submission (for example mid year insurance expiration) https://forms.office.com/r/HgVEQqPHGu
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New PTA Officer?
Sign up below for Givebacks (formerly Memberhub) Workshops!
These are a great way to get familiar with Memberhub and all the functions such as paying membership dues, logging in members, setting up fundraisiers, newsletters, etc.
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MEMBERSHIP REMINDERS
1) National PTA Membership Toolkit
Use these resources to promote membership within your PTA!
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2) PAY YOUR MEMBERSHIP DUES MONTHLY!
Please be sure to pay your PTA membership dues and upload membership lists.
How to pay dues:
a)Givebacks (Easiest and preferred way!)
Easiest way to pay is by Givebacks under the Membership tab>Remit State Dues
Instructions here.
If you need to import your PTA members to Givebacks, please find instructions to do so here.
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b) Mail dues payment and membership list to Virginia PTA State Office.
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3) MEMBERHUB SHOP TO GIVE (formerly Givebacks)
Shop to Give is a Givebaks program that allows for your PTA members and supporters (backers) to purchase from online and in person vendors and donate up to 1% of their purchase to your PTA. There are also cash back options for certain vendors as well.
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Connect with Us!
Facebook: @hanovercouncilofptas
Givebacks
hanoverccpta.memberhub.com (Members only)
Email: hanoverccpta@gmail.com
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The VA PTA Board of Directors has adopted their Equity and Diversity Statement on June 18, 2020. Read more HERE:
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