Announcements

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Virtual Audit Guidance-View Here

NEXT MEETING INFORMATION

Next General Membership Meeting

Thursday September 21, 2023

6:30 PM

Cool Spring Elementary School PTA

Bring your best practices and sometime to share with all PTA units!

CONGRATULATIONS TO OUR 2022-2024 CERTIFICATE OF EXCELLENCE WINNERS!

Apply now through October 15th!

**HCC PTA SPIRIT NIGHT**

Wednesday 9/20

Chipotle Ashland

Hanover County Council Of PTA's
09/20/2023
5:00pm-9:00pm
703A England St, Ashland, VA 23005-2230

Do make it count! Four ways to guarantee your purchases count:

Show the cashier a digital flyer prior to paying
Show the cashier a paper flyer prior to paying
Order online and pickup Chipotle for your fundraiser by using the Promo Code RYHBKTA on the Chipotle app or website. Please note that fundraiser online ordering is only valid through pickup during your fundraiser’s scheduled date, time, and assigned restaurant. Ordering delivery for fundraisers is not permitted at this time.

FINANCIAL REVIEW and IRS 990 FORM DUE 8/1/23

Thanks for all that came out to Auditpalooza!

Audit form link is below.

Upload to your Givebacks portal. (formerly Memberhub) upon completion by 8/1/23.

We understand if you may still be completing this after 8/1, but do so as quickly as possible!

https://www.vapta.org/images/Virginia_PTA_Financial_Review_Revised_May_2022.pdf

IRS 990 Information

Upload confirmation of "ACCEPTED" filing of 990 Postcard or 990 EZ by IRS into Givebacks (formerly Memberhub)

To Upload:

On your Givebacks Dashboard, go to Compliance>Enter Compliance Submissions.

Once ALL Compliance documents and first dues payment has been uploaded, an SOA letter will be uploaded to your SOA Letter section by Virginia PTA.

FYI The "Archive" fuction of Givebacks is disabled. IF you need to reupload a compliance document (say your insurance certificate has expired), please be patient. Givebacks is working to resolve the issue with the archive function. Virginia PTA is aware of the issue.

GENERAL UPDATES

Memberhub Processing Fee Increase

Memberhub is increasing processing fees as of July 1, 2023-see below. An email from Memberhub was also sent out earlier today to PTA unit officers as well. See graphic below as well.

Also after June 5, 2023, Memberhub will require you to update your log-in password.

Memberhub Password Update

Officers Due in Memberhub June 15th

Please log in your officers, including principals and Reflections Chairs-if available, by June 15th.

Compliance Reminders/SOA

Please see Standard of Affiliation document that wil advise on timelines for submitting compliance documents. Please submit your IRS 990 and financial review and upload to Memberhub under the "Compliance" sction>Enter States Submissions

by August 1, 2023.

SOA Document

SOA FAQs

New PTA Officer?

These are a great way to get familiar with Memberhub and all the functions such as paying membership dues, logging in members, setting up fundraisiers, newsletters, etc.

GIVEBACKS WORKSHOPS

BOOKS A GIVEBACKS MEETING

MEMBERSHIP NEWS

1) National PTA Membershop Toolkit

Use these resources to promote membership within your PTA!

1) PAY YOUR MEMBERSHIP DUES MONTHLY!

Please be sure to pay your PTA membership dues and upload membership lists.

2 ways to do this:

a)Memberhub (Easiest and preferred way!)

Easiest way to pay is by Memberhub under the Membership tab.

Instructions here.

If you need to import your PTA members to Memberhub, please find instructions to do so here.

b) Mail dues payment and membership list to Virginia PTA State Office.

DUES INVOICE

2) MEMBERHUB SHOP TO GIVE (formerly Givebacks)

Givebacks is a Memberhub program that allows for your PTA members and supporters (backers) to purchase from online and in person vendors and donate up to 1% of their purchase to your PTA. There are also cash back options for certain vendors as well.

*Book an Appointment*